Submit a Session Proposal

The World Council of Optometry (WCO) invites you to participate in the 3rd World Congress of Optometry educational program by submitting course proposals for consideration. The submission window for lectures and workshops will be open from January 2 through January 31 at 4 PM CST. Up to three (3) Lecture or Workshop proposals (to include any Rapid Fire proposal) can be submitted. Please note that the limit of 3 proposals includes those in which you are co-author; additional submissions after the first three will NOT be considered. However, in addition to the 3 courses, you may also submit up to 3 cases for the Grand Rounds sessions. Academy 2019 Orlando and the 3rd World Congress of Optometry will take place October 23-27, 2019 in Orlando, Florida at the Orange County Convention Center. 

Courses should present information to enhance optometric patient care management. Presentations should not actively promote or advertise products or corporate interests. Competitive topics, course submissions will receive selection preference. 

Presenters at the 3rd World Congress are expected to register and fully participate in the many events and activities of the annual meeting. We hope you will attend both the Academy Session and WCO Session October 23-27, 2019. This allows the education and camaraderie to extend beyond the lecture hall and permeate the joint meeting.  We thank you for your commitment to honor the “Spirit of the Academy” with your participation this year.

The submission window is now open through January 31 at 4 PM CST and can be accessed through the American Academy of Optometry website. Click here and go to “apply now” to access the submission portal.

The submission portal will close for lectures and workshops on January 31st at 4 PM CST.

The submission portal for abstracts for posters and the scientific program will open on May 1st and close May 31st at 4 PM CST.

Important Notices and Guidelines

Rapid Fire (RF)            Workshops (WK)             Grand Rounds (GR)           Lectures

Grand Rounds (GR)

-Select Grand Rounds as your topic area, with a specified time of 17 minutes.  Do NOT select the COPE or CET category as your topic area.

-Please follow the format listed below.

-PowerPoint is required for presentations.Presentations are 17 minutes, strictly enforced as a courtesy to all speakers.

-Up to 3 cases can be submitted per person,which will not count against the maximum 3 course proposals for Lectures &Workshops program.  However, what is submitted to WCO, the same CANNOT be submitted to the Academy.

-Due to strict time limitations, there can only be one author listed for each submission (no co-authors are allowed).

-Presenters must adhere to HIPAA rules regarding patient identification.

-The same abstract submitted to WCO cannot be submitted to the Academy (AAO).

The submission window is now open through January 31 at 4 PM CST and can be accessed through the American Academy of Optometry website. Click here and go to “apply now” to access the submission portal.

The submission portal will close for lectures and workshops on January 31st at 4 PM CST.

Grand Rounds Case Report Format

Each case report is required to begin with an abstract, limited to 35 words (present tense), describing the uniqueness of the case that merits presentation at the Grand Rounds. The Case report should be a minimum of 2 pages, and no longer than 3 pages and should include the following information:

Each case report is required to begin with an abstract, limited to 35 words (present tense), describing the uniqueness of the case that merits presentation at the Grand Rounds. The Case report should be a minimum of 2 pages, and no longer than 3 pages and should include the following information:

I. Case History
Patient demographics
Chief complaint
Ocular, medical history
Medications
Other salient information

II. Pertinent findings
Clinical
Physical
Laboratory studies
Radiology studies
Others

III. Differential diagnosis
Primary/leading
Others

IV. Diagnosis and discussion
Elaborate on the condition
Expound on unique features

V. Treatment, management
Treatment and response to treatment
Refer to research where appropriate
Bibliography, literature review encouraged

VI. Conclusion
Clinical pearls, take away points if indicated

Moderated Q&A Session

For some sessions, attendees will be able to submit questions through the app that the presenter can review and answer either during or after the presentation. Questions and answers approved by the instructor are available for all attendees to view on the Academy.19 app. 

3rd World Congress Handouts for Academy.19 App

If your submission is accepted you are required to submit your final electronic handout by October 1, 2019. Please provide your handouts in PDF format, 1 slide per page, maximum 100 slides (you may submit the PowerPoint and we can convert it to PDF format for you). If the October 1 deadline is missed and you would like us to share your handouts, we will be able to upload your material to our website after the annual meeting.

Other Information:

WCO Topics

WCO Compensation

COPE and CET (UK)

Conditions of Participation